Type of expense

CESA Approved Level

Personal Vehicle Mileage

55.5¢  per mile with proper claim

CESA-Owned Vehicle program charges

   57¢  per mile with proper claim

Tolls and parking fees

Actual cost – with receipt

Commercial transport (air, taxi, rental car)

Actual cost with prior approval

Overnight lodging

GSA rate ($88.00 Madison) or higher actual with prior approval - check www.gsa.gov

Work related long distance calls

Actual cost with itemized bill

Personal long distance calls

Up to $3 when away from home itemized billing

Special costs conference registrations/fees

Actual cost with prior approval and receipt

Tips and gratuities

Actual cost with itemized listing (15% max)
Tips over $5.00 per incident need receipt

 
Meals w/gratuities (15% max)

(reimbursement contingent upon overnight travel or CESA 8 business being conducted)

Actual cost up to maximum 
Under $5.00/no receipt needed
Breakfast ~ $8.00
Lunch ~ $12.00
Dinner ~ $26.00
Meals will be reimbursed up to combined
maximum of $46.00  with receipts
Metro expenses may exceed guidelines with prior approval - www.gsa.gov